Home Position Descriptions
President
-
Preside at all meetings of members of the Booster Club
-
Compose the agenda for all monthly meetings
-
Issue reminder for monthly meetings (via Email, Secretary, text, etc..)
-
See that elections are held in accordance with the By-Laws
-
Oversee maintenance and compliance of bylaws
-
Shall appoint any temporary committees as he/she deems necessary to carry out the objectives of the Club
-
Liaison with school officials, Athletic Director and Coaches
Vice President (Varsity,JV Black and JV Blue)
-
Preside at all meetings of members of the Booster Club in the absence of the President
-
Responsible for communication to the parents for their respective divisions
-
Act as the 1st contact point that parents go to voice concerns before approaching coaches
-
Varsity VP responsible for organizing Varsity Dinners and Parent Accommodations for out of town tournaments.
-
Assist President/Secretary/Treasurer with any other duties as needed
Secretary
-
Record the minutes of all meetings and distribute minutes via email to members shortly after the meeting
-
Conduct all correspondence for the Booster Club under the direction of the President
-
Keep attendance at all meetings
-
Keep a log of approved decisions with the agenda attached
-
Notify all members of meetings
-
Oversee maintenance and compliance of bylaws
-
Assist President/Vice President/Treasurer with any other duties as needed
Treasurer
-
Maintain the booster club checking account
-
Balance bank statements monthly
-
Process account payable payments as received
-
Send billing invoices as needed
-
Deposit all income generated from various activities
-
Count all proceeds and make deposits in a timely fashion
-
Report monthly all income/expense activities to board members
-
Work with Head Coach to track individual "wish list/uniform/equipment" requests
-
Process calendar year reports for tax preparer. If necessary, make sure papers are filed with the IRS.
-
Assist President/Vice President/Secretary with other duties as needed
Webmaster/Communications
-
Responsible for maintaining HebronHawksBaseball.com
-
Keep schedules and rosters updated for the website
-
Focus on any publicity or social media (Twitter, Instagram, Facebook,etc) for the team
-
Create and maintain any SignupGenius lists for Concession or Tournament volunteers
Fundraiser Coordinator
-
Responsible for selling and maintaining the Outfield and 3rd Base Signs at the ballfield
-
Collect past due fees from sponsors
-
Execute fund raising events and prioritize fundraising strategies
Public Relations Committee
-
Responsible for organizing and hosting Theme Nights for all Home Varsity games
-
Organize any special event that is needed on behalf of the Booster Club
-
Organize Teacher Appreciation breakfast or lunch
-
Help Membership Coordinator with activities during "Meet The Team"
Membership Coordinator
-
Responsible for organizing and hosting "Meet The Team"
-
Coordinates membership drive, membership details and maintains membership list
Spirit Wear Coordinator
-
Responsible for organizing and ordering specific products that will be sold during the school year
-
Responsible for coordinating sells at Football Games for Stadium Chairs and Baseball Hats
-
Coordinate team sales of any team wear for Parents, Fans and players
Concessions Coordinator
-
Responsible for procuring and stocking the concession stand
-
Coordinate with Softball any price changes on products
-
Maintain the player account notebook and inform players/committee/parents when balances have been depleted
Ranger Ticket Sales Coordinator
-
Responsible for organizing, distributing and collecting the Ranger Ticket Sale fundraiser
-
Handle any questions from parents/players regarding ticket orders
-
Coordinate with Treasurer any payments to/from the Texas Ranger Ticket Office
Banquet Committee
-
Responsible for organizing and planning the End of Year Player Banquet.
-
Procuring and reserving the venue
-
Planning the meal
-
Create Banquet Agenda
-
Coaches, Senior and Trainer Gifts
Program Coordinator
-
Responsible for designing and having the Hawks Baseball Program printed
-
Put together the dedication pages, sponsor ads, etc in the program
-
Setup the team/player pictures with current team photographer – KO